Retaining old documents in an AISC program

We received a question from a certified Fabricator about record retention:

“We are going through and organizing our office and storage areas.  We have some older AISC Management binders.  These contained our management reviews, goals, safety meeting minutes, job minutes, training, supplier logs, etc. – basically, whatever documented our AISC procedures at the time.  Can we shred that information?  And if so, how far back can we shred?”

When it comes to record retention, the time you keep your files is really up to you and what works best for your organization. At the very least, you need to have the previous record to evaluate the next. With management review meeting minutes, for example, you would want to be able to look back at the minutes to see that you addressed all action items or add them to the current record if they have not been addressed. Similarly, you would want to at least have the past internal audit record, so you can see that you’ve addressed any outstanding nonconformances or concerns.

Whatever timeframe you choose, setting the retention time in your document/record control procedure is a must. This way, everyone in your organization knows your standard retention time and when it’s time to clean house.

New to certification? You've come to the right place.

Our work goes beyond preparing for AISC certification — we help prepare your company for increasing customer demands and more complex projects. Our goal: Help you certify while making minimal changes to your business methods. But, you will find it can be a business improvement consulting experience if you have that goal in mind.
You may have been certified in the past and want help getting re-certified to the current requirements.

We can help you through the entire AISC process or assist with a single procedure to give you a jump-start. But no matter how we help, you'll benefit you’ll benefit from the years of experience and depth of understanding that Atema brings to the table.

Continuing certification? Let Atema streamline the process.

Maybe your last audit didn't go smoothly. Maybe your “quality guy” moved on, or you have new team members on board who have never been through the process. You may simply want more transformative results from the process this time around – making it mean more and improving the business.

Whatever the reason, Atema can help your regular AISC audits occur on time, on budget and with minimum disruption -- all while delivering knowledge that can meaningfully transform your operations.

Adding certifications? Work with the leader.

Adding additional certification categories or endorsements not only opens the door to more work, but it's also a good time to make sure your quality processes are really performing to the current requirements.

Atema can help. We can show you how to make scope changes efficient and how to get the most out of them, embedding processes and a culture of quality that pays dividends on every job.”

Full-spectrum administrative and technical support

Atema offers:
  • Implementation assistance: Many companies find they need additional support to install new quality processes – and we’re here to help. We offer both technical and administrative support to guide your implementation process. 
  • Administrative support: If you've lost a valued assistant or your staff is not ready to take on a support role, we can help. Atema provides as-needed administrative support so you don’t miss important events or regular documentation requirements.
  • Project assistance: Our engineers and specialists can guide you through the process when you have new customers of projects.
  • CAR or DDAR resolution assistance: (You need some copy here.)